PRIVACY STATEMENT

This Privacy Statement contains information on what happens to personal data (“Data”) we collect from you or which you provide to us online when you visit our website (“Site”).

Who are we?

In terms of the data protection provisions, the data controller responsible for the processing of data is JS Deutschland GmbH (JS), Hugh-Greene-Weg 2, 22529 Hamburg, HRB 87137. JS is part of the international media group JS World Media.

JS prepares interactive, target-group specific brochures that are financed by suppliers and service providers.

References to “we “, “our“ or “us“ in in this Privacy Statement are to JS Deutschland GmbH (JS).

Introduction and general information

Data protection is very important to us.

This Privacy Statement sets out our guidelines and procedures in respect of personal data processed by us. This Privacy Statement also shows how you can reach us in case of any questions or concerns. Please note that we assume that if you provide information to us our make use of our services, you have read this Privacy Statement and agree to it.

Which information do we collect?

We mainly process the data of our customers and the data made available to us by our customers, which may include personal data, for the purpose of creating an interactive brochure for our customers.

This includes on the one hand the data of our customers themselves, which have been provided to us or subsequently updated within the scope of the conclusion of a contract. Generally, this specifically involves the following data (whereby individual items need not apply in every case):

  • Name of the customer, company name
  • The enterprise operated/represented by the customer
  • First and last name, academic degree of the contact persons provided by our customers
  • First and last name, academic degree of the corporate officers of our customers
  • Corporate seat and address (country, city, street, number and door number)
  • Email address(es)
  • Website
  • Telephone number

On the other hand, we also process on behalf of our customers as processor in terms of Art 20 para 3 GDPR data of our customers’ suppliers and business partners provided by our customers within the scope of a cooperation agreement for the compilation and production of an interactive brochure for contacting for the purpose of co-branding. We thereby generally process the following data (whereby individual items need not apply in each case):

  • Name of the customer, company name
  • The business operated/represented by the customer
  • First and last name, academic degree of the contact persons provided by our customers
  • Corporate seat and address of the business (country, city, street, number and door number)
  • Email address(es)
  • Website
  • Telephone number

Please note that information such as social security numbers, religion and/or sexual orientation constitute special categories of personal data and are not required or processed by us. In the unlikely event that you should provide us with such information, we will delete such data as soon as we acquire knowledge thereof.

In the course of the usual office work, we also store any email correspondence with you. The storage is in our email-program (Outlook), and the emails are regularly archived or deleted, as far as they are not required.

When you visit our website, we collect no personal data apart from the IP address of the device from which you retrieve our website.

How do we use your data?

As stated above, we use our customers’ data exclusively for the purpose of customer management and compiling the interactive brochure, thus for the purpose of managing our customer database, evidence of contributions, contact with customers/supporters of public and private corporations (in particular associations and communities) including electronically created and archived text documents (e.g. correspondence) in these matters.

In some cases, we also use our customers’ data

  • to inform them of the status of their brochure.
  • to inform them of current business matters, special topics and important dates or offers by a newsletter, to ensure that they are always up to date.
  • to respond to enquiries and to fulfill orders.
  • to obtain feedback in respect of our performance.
  • to send out administrative information, such as for instance information on changes to our general terms and conditions and guidelines.
  • to offer or provide services, products or advertising

The contact data of our customers’ customers and suppliers are only processed within the scope of assignments given by our customers (processing in terms of Art 28 para 3 GDPR) and in accordance with our general terms and conditions for processing, for contacting and possibly handling of co-branding of the interactive brochure, retrievable on our website under http://www.jsdeutschland.de/privacy-policy/. No processing beyond this purpose will be effected in any case.

Legal foundations

Your data is processed by us on the grounds of one or more of the following legal foundations. Not each of them will necessarily apply to you personally.

  • As a necessity for managing customers and compiling the brochure, thus for the purpose of fulfilling the contractual relationship or also for the preparation of the execution, thus for carrying out pre-contractual measures.
  • On the grounds of and for the purpose of processing in terms of Art 28 para 3 GDPR.
  • On the grounds of consent (please note your right to revoke such consent at any time, see below).
  • Because it is required for the fulfillment of legal obligations incumbent on us. This concerns in particular also retention requirements under tax law.
  • Because the processing of your data is required for safeguarding our legitimate interests. Legitimate interests also include the carrying out of market communication and advertising.
  • Because it is necessary for the realization of our legitimate interests in connection with the administration, operation and optimization of the website.
  • Because it is necessary for the realization of our legitimate interests in connection with quality assurance and business planning.
  • Because it is required for the enforcement of our legal claims (debt collection etc).

Who do we share your personal data with?

In order to be able to handle our customer management and contract fulfillment, we have to pass on the data of our members to external service providers (processors) who carry out the data processing in accordance with our requirements and instructions, or require them for processing orders. This includes primarily our IT support, our auditors and tax advisors and our legal counsel.

Apart from the fact that we publish the names and contact data (address, telephone number) of our customers and their businesses, as the case may be, as exemplary brochures, we principally do not disclose member data to third parties, except for the purpose of fulfilling legal requirements, for instance if we genuinely believe that this is legally required; in response to a justified inquiry by public authorities carrying out investigations; for the purpose of reacting to an emergency; to prevent or stop an action of which we believe that it is possibly or actually unlawful, unethical or legally contestable; in order to protect our rights and property or the safety of our services from (third party) visitors demanding our services, or from the public, to be determined at our own discretion.

Your rights

As set out above, the handling of your data in a proper, transparent and above all confidential manner is important to us. In the following, please note the following information on your rights:

Information or rectification

You can demand at any time information on which data of yours we process and/or have stored, and that they be rectified, if necessary. We will respond to all your inquiries in accordance with our statutory obligations. For the processing of such inquiries, we may require further information from you, such as for instance a copy of an ID or information on the advertised position. Legitimate requests for information and/or rectification will be complied with within the statutory term of at most one month.

Right to erasure

You also have a right to have your data deleted, if the data are no longer required for the purposes for which they were collected or processed otherwise; if you revoke your consent to data processing, or have objected to the processing (provided there are no other legal grounds for the processing); your data are processed unlawfully; the erasure of your data is required for the fulfillment of a legal obligation; or if the data was collected in respect of a child (thus a person under the age of 16) in connection with services of the information society. Requests for erasure may be submitted to our contact data set out below. Justified requests for erasure will be complied with within the statutory term of at most one month.

Right to restriction

You have the right to demand the restriction of the processing of your data. Requests for restriction may be submitted to our contact data set out below. Justified requests for restriction will be complied with within the statutory term.

Objection to the processing

You have the right to object to the processing of your data on the grounds of public interest or for safeguarding important interests at any time. This also applies if personal data are processed for the purpose of direct advertising or profiling. Your data will then no longer be processed for these purposes, and will be deleted. You can raise objection at any time under the contact data set out below.

Right to data portability

You have the right to portability of your data by our providing you with the data in a structured, commonly used and machine-readable format so that it can be transmitted without hindrance to another processor. If possible and desired by you, we can also transmit the data directly to a processor made known to us.

Revocation right

You may revoke your consent to data processing at any time, without this having negative effects on you. You may exercise your revocation right under the contact data set out below.

Possibility to lodge complaints

If you are of the opinion that you have detected violations against data protection regulations, we encourage you to contact us first, so that we can review and possibly rectify the situation. You also have the right to lodge a complaint with the Austrian data protection authority.

Security

We strive to procure adequate organizational, technical and administrative safety measures in order to protect information within our organization. Unfortunately, the safety of data transmission can never be guaranteed to 100%. If you have reason to believe that your interaction with us is no longer safe, please notify us of the problem immediately. The faster yon inform us, the better we will be able minimize any damage.

Retention and erasure periods

We retain data received from you for as long as necessary for the fulfillment of the purposes set out in this Privacy Statement, unless longer retention periods are legally permissible or required. We thereby generally adhere to the following erasure concept:

In principle, your data are processed in an identifiable manner on the legal grounds set out above for 40 months following the completion of the contractually stipulated activities (thus 36 months of possible contractual claims to damages plus a maximum of four months for the service of a complaint) and subsequently deleted (at least any personal connection). Subsequently, any invoice data will be processed in an identifiable manner up to the end of the retention obligation (currently in principle 10 years).

Links

This Privacy Statement does not relate to data protection, information or other practices of third parties, and we are not responsible for them. This includes third parties that operate pages or services linked to the provision of services. The inclusion of links on our website does not indicate support for the linked pages or services by us or associated enterprises, nor does it indicate any affiliation with such third parties. Please note that we are not responsible for the collection, usage or disclosure guidelines and practices (including data protection practices) of other organizations, such as other app developers, app providers, providers or platforms for social media, operating system providers or WLAN providers. We further bear no responsibility for information that we disclose to other organizations via or in connection with our software applications or pages on social media.

Updating of these guidelines

We are entitled to adapt this Privacy Statement. In this respect, reference is made to the “last updated” legend at the bottom of the page. Any changes to this Privacy Statement enter info force as soon as we publish the adapted Privacy Statement on the services. By providing information to us after such amendments, you accept the adapted Privacy Statement.

Possibility to contact us

We look forward to receiving your questions, comments for inquiries in respect of this Privacy Statement. You can contact us by using the contact form or via the following contact data.

 

JS Deutschland GmbH

Hugh-Greene-Weg 2

22529 Hamburg

Germany

tel      +49 (0) 40 48 40 40

fax     +49 (0) 40 48 40 41

mail   hello.hamburg@jsdeutschland.de

 

IT-responsible : Peter V. Ekstrøm

 

 

Last updated on 2 May 2018